World Grain - November 2010 - 100
FEATURE: SOLVING THE AUDIT RIDDLE
Online audit tips
Too much to remember? Luckily it's all online and ready to
be delivered to your inbox. Simply log onto myauditprep.com,
and enter your e-mail address and the date of your next audit.
You'll receive free e-mails with tips related to key milestones
before the audit so you'll better be able to prepare.
up to 20% of your total audit score, preparation and being proactive are the best ways to ensure you're getting all the points
you can. Not only do you need a pest-free facility, auditors
will expect extensive documentation as proof of a proactive
pest management program.
Here are the top five most common audit pitfalls when it
comes to pest management documentation:
1. No documentation of changes to service or materials
since contract was signed. After a contract is signed, it is
easy to forget to document changes in service or materials that
evolve over time. If any elements of the current service or materials used do not match the original signed contract, be sure
you have documentation of the changes and why they were
made. It is also a good idea to include a written "roles and responsibilities" list that delineates the responsibilities of plant
personnel versus the pest management provider's personnel.
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2. No record of actions taken as a result of the annual
pest control assessment. Your auditor likely requires that an
annual facility assessment be performed by your pest management provider. Be sure your annual assessment records include corrective actions as well as proof that these corrective
actions were actually taken. Not closing this loop properly is a
common way to lose points on your third-party audit.
3. Missing proof of training for pest management professionals. Auditors may require any or all of the following:
* a copy of the certification or registration document for
each person who performs pest management services in the
facility, if such certification is required by local regulations;
* written evidence of the Integrated Pest Management service provider's training in the proper and safe use of pest management materials; and
* verification of Good Manufacturing Practices (GMPs)
training for anyone responsible for providing pest management services.
Your pest management professional may be trained in all of
these, but do you have the proof on hand?
4. Pest sighting and trend reports don't correspond to
corrective actions taken. Be sure any pest activity recorded
in a pest-sighting log and/or in trend reports have corresponding documentation of corrective actions taken to address
them. It is common for facilities to lose points for having one
without the other.
5. Records of light trap and pheromone trap inspections, but no records of insects found or corrective actions taken. Auditors typically require all service provided
to light and pheromone traps to be documented, including
the types and quantities of insects found in light traps. Even
if they include this data, they still could lose points if they do
not have proof of corrective actions taken based on light trap
inspections. Be sure you have documentation of all three: 1)
services performed; 2) findings of each service; and 3) any
actions taken.
More important than a list of reminders, though, is ensuring
that you work with a pest management professional who is a
true partner in the audit process. Are they available to be on
site during your audit should the auditor have questions? Can
they provide electronic documentation that's easily pulled in
advance of an audit? What type of training has he or she gone
through? And most importantly, is your pest management provider familiar with the standards of your third-party auditor?
Answering these questions in advance will help to ensure
you're not puzzled come audit time.
Dr. Zia Siddiqi is director of quality systems for Orkin. A board certified
entomologist with more than 30 years in the industry, Dr. Siddiqi is
an acknowledged leader in the field of pest management. For more
information, e-mail zsiddiqi@rollins.com.
We want to hear from you - Send comments and inquiries to worldgrain@
sosland.com. For reprints of WG articles, e-mail reprints@sosland.com.
For more information, see Page 110.
102
November 2010 / World Grain / www.World-Grain.com
http://www.myauditprep.com
http://www.unionironworks.com
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World Grain - November 2010
Table of Contents for the Digital Edition of World Grain - November 2010
Contents
World Grain - November 2010 - 1
World Grain - November 2010 - 2
World Grain - November 2010 - 3
World Grain - November 2010 - Contents
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http://digital.world-grain.com/sosland/wg/2005_07_01
http://digital.world-grain.com/sosland/wg/2005_06_01
http://digital.world-grain.com/sosland/wg/2005_05_01
http://digital.world-grain.com/sosland/wg/2005_04_01
http://digital.world-grain.com/sosland/wg/2005_03_01
http://digital.world-grain.com/sosland/wg/2005_02_01
http://digital.world-grain.com/sosland/wg/2005_01_01
http://digital.world-grain.com/sosland/wg/2004_12_01
http://digital.world-grain.com/sosland/wg/2004_11_01
http://digital.world-grain.com/sosland/wg/2004_10_02
http://digital.world-grain.com/sosland/wg/2004_10_02
http://digital.world-grain.com/sosland/wg/2004_10_01
http://digital.world-grain.com/sosland/wg/2004_09_01
http://digital.world-grain.com/sosland/wg/2004_08_01
https://www.nxtbookmedia.com